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Exhibitor Registration
49th Annual Convention Frequently Asked Questions

Registration Questions

Hotel and Travel Questions

General Questions

 

Registration Questions

What comes with my registration?

Registration tickets include the following:

  • Access to all convention educational sessions and keynote speaker
  • Access to the exhibit hall
  • Access to the attendee list with contact information and a printed copy of the IAICDV 2019 Membership Directory
  • Monday evening Welcome Reception hors d’oeuvres and open bar
  • Tuesday and Wednesday breakfast buffets
  • Tuesday and Wednesday coffee breaks
  • Tuesday and Wednesday lunch buffets
  • Tuesday evening happy hour, entertainment and casual dinner buffet with open bar
  • Wednesday evening Closing Reception and plated banquet dinner with open bar
  • Unlimited networking opportunities!

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Where do I pick up my registration materials?

You will need to pick up your name badge along with conference materials when you arrive. Your name badge serves as entry to all convention functions, including social events and food/beverages. The registration desk is located in the Grand Ballroom East Foyer. Click here to view the floorplan.

  • Monday, November 5: 10:00 AM - 6:30 PM
  • Tuesday, November 6: 7:30 AM - 5:00 PM
  • Wednesday, November 7: 8:00 AM - 12:00 PM

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What do I do if I need to cancel?

All cancellation requests must be emailed to info@iaicdv.orgRefunds are subject to a 15% processing fee. No refunds will be made after September 30, 2018. Hotel, airline and rental car cancellations must be made by the registrant.

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Can I transfer my registration if I can no longer attend?

Yes! You may transfer your registration to someone else in your organization. The request must be made via email to info@iaicdv.org and include the following information:

  • Name
  • Job Title
  • Email
  • Phone
  • Any dietary needs / physical accommodations required

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Hotel and Travel Questions

Is there a deadline to book my hotel room at the group rate? Where do I make the reservation?

The deadline to book your hotel room at the discounted group rate is October 14, 2018 and is subject to availability. The group rate for Turnberry Rooms is $199/night (plus tax) and Deluxe (now called Junior Suites) is $229/night (plus tax).

Book online here or call 1-888-539-7894 and mention you are part of the IAICDV group to receive the discounted rate. Remember to include your confirmation number on your registration form to receive the instant $150 credit!

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Can I receive the discounted room rate for dates before and/or after the conference?

Yes. IAICDV attendees can receive the discounted group rates from November 3-9, 2018. Come early or stay a few extra days to enjoy Miami!

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Does the hotel provide transportation to/from the airport?

No. Information on transportation to/from the closest airports can be found here.

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What are the driving directions to the hotel? What are the parking fees?

The Turnbery Isle is located at 19999 Country Club Drive Aventura, Florida 33180. Click here for custom driving directions. 

Parking for guests driving in is available by valet. A reduced rate of $25 plus tax per car per night applies. Guests are permitted unlimited in and out privileges. Daily parking is $17 plus tax per car (1-3 hours) or $21 plus tax per car (3-6 hours).

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General Questions

How do I get an attendee list?

Approximately two weeks prior to the event, you can expect to receive an email entitled "Tips For Your Trip." This email will contain the attendee list including name, organization, city, state and email in PDF format. IAICDV does not distribute attendee lists in excel format.

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Will I receive a printed convention program?

Yes! Along with the 2019 Membership Directory, name badge and other materials, you will receive a printed convention program when you check-in at the convention registration desk.

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What is the convention attire?

IAICDV Sessions & Social Functions: Business casual/resort wear is suitable (Men: khaki pants, dress shorts, collared shirts, slacks. Women: dress shorts/capris, slacks, blouses, knit tops). Light jackets/ sweaters are recommended as the meeting rooms can get chilly.

Wednesday Evening Closing Banquet & Awards Ceremony: Formal attire is recommended and encouraged (Men: suits. Women: evening/cocktail dresses.)

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When will keynote and educational session information be available?

Programming for the Annual Convention should be available on the website here by September.

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Will there be free WIFI at the convention?

Yes. Complimentary high-speed internet will be provided in the meeting space. Information for connecting will be posted at the IAICDV Registration Desk.

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Can I bring my spouse/children?

Although attendees may bring family members to the hotel, only paid registrants wearing convention names badges will be permitted to attend convention events and food/social functions. 

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