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Exhibitor Registration

51st Annual Convention Exhibitor Registration

Only three (3) spots left!

Are you interested in an excellent opportunity to network and showcase your company's products/services to influential decision-makers in the ice cream distributing and vending industries? Then you won't want to miss the opportunity to exhibit at the IAICDV's 51st Annual Convention in Orlando, Florida. View the list of companies registered here.

"The Annual Convention is a terrific method of promoting your new products and networking towards future business prospects."

"Best show for a supplier to meet new customers that we have ever attended."

Rates

Save an additional $150 per delegate staying at the Rosen Shingle Creek! Make reservations before you register for the convention. The hotel confirmation code will be required on the convention registration form for each delegate.

Member Registration Tickets Regular Rate
After September 1, 2021
Single Exhibit Booth
Includes one (1) delegate registration.

$1,900
$1,750 with hotel credit

Double Exhibit Booth
Includes two (2) delegate registrations.
$3,800
$3,500 with hotel credit
Additional Delegate $650

Register Now

The exhibit booth assignments are available here. Booth preferences are taken in order of registration date and/or sponsor status. Please note, due to COVID-19 regulations, all food samples must be distributed in individual packaging and should not exceed 5 ounces per sample. 

Exhibitors who register after September 30, 2021 will not be included in the printed program booklet. The IAICDV Annual Convention is a member-only event. For membership information, please click here.

What's Included?

Exhibitor registration tickets include:

  • One delegate registration with full access to all speakers, events, entertainment and food/beverages
  • An exhibit booth with back and side wall drapes, measuring ten feet by ten feet (10’x10’) in a carpeted ballroom
  • One six-foot skirted table
  • Two chairs
  • One wastebasket
  • Booth signage featuring your company name
  • Company featured on IAICDV website and convention program (if registered by September 30th)
  • Access to all convention educational sessions and meetings
  • Access to the attendee list with contact information and a printed copy of the IAICDV Annual Member Directory
  • Food and beverages at the social/meal functions
  • Unlimited networking opportunities!

A/V, electricity, internet, furniture etc. must be ordered through GEMS expo management company.

IAICDV exhibitors also have the opportunity to be featured in a welcome video that is played for all convention attendees on the second day. The videographer will come to your booth during set-up time to record your company's 30-second plug. View a past exhibitor video.

Important Dates & Exhibitor Information

  • Friday, September 17: Shipments may start arriving at the GEMS warehouse
  • Friday, September 24: Deadline to book your hotel reservations at the Rosen Shingle Creek at the IAICDV group rate
  • Thursday, September 30: Deadline for discount on GEMS orders | Registration deadline for exhibitors to be included in printed program
  • Monday, October 4: Deadline to make changes to exhibitor representatives
  • Thursday, October 14: Deadline for exhibitor shipments to arrive at GEMS warehouse without surcharges
  • Monday, October 18: Exhibitor Move-In 2:00 - 5:00 PM | 30-second exhibitor introduction videos filmed at booths
  • Tuesday, October 19: Exhibit Hall Luncheon 12:00 PM - 2:30 PM 
  • Wednesday, October 20: Exhibit Hall Luncheon 11:45 AM - 1:30 PM ; Move-Out 1:30 - 4:30 PM. All exhibit hall materials must be off the floor by 4:30 PM 

Transferring name badges on-site is not permitted. If there is a change to a current registrant, this must be communicated in writing to IAICDV Headquarters at [email protected] no later than October 4th. No one will be allowed in and out of the exhibit hall without a valid registrant badge. 

The attendee list will be included in the “Tips For Your Trip” e-blast which is distributed to all registrants with valid email addresses 1-2 weeks prior to the event. CHECK YOUR SPAM! The attendee list is provided to all registrants in PDF format and does not include opt-outs or EU Citizens due to GDPR regulations. IAICDV does not provide registrant lists by request or in any other format. 

A/V, electricity, internet and additional booth accessories such as furniture and graphics must be ordered through the GEMS (Gilbert Exposition Management Services) online portal hereIf you did not receive an email from GEMS with your login information, contact GEMS at (407) 438-5002 or [email protected].

For all exhibitor-related questions, contact Cathy Gilbert at 407-438-5002 ext.113 or [email protected] 

Welcome Exhibitors

Exhibitors will be listed on the website in order of registration date. Exhibitors as of 9/23/2021:

  • Cold Car USA
  • Richie's Classic Italian Ice
  • Rich's Ice Cream
  • Unilever
  • Bassetts Ice Cream Company
  • Great Dane
  • Wells Enterprises
  • Dreyer's Grand Ice Cream 
  • My/Mochi Ice Cream
  • Bubbies Homemade Ice Cream & Desserts, Inc.
  • Tropicale Foods
  • Hershey Creamery Company
  • Georgeo's Water Ice Inc.
  • Turkey Hill Dairy
  • Dellfrio (Liebherr)
  • Mini Melts Ice Cream
  • IntegraSys
  • Excellence Industries
  • Philadelphia Water Ice
  • C. Nelson Manufacturing
  • IttiBitz
  • Smucker Away From Home

Interested in who exhibited at the last convention? View the 50th Annual Convention Program.

Cancellation Policy

All cancellations must be emailed to [email protected]. Refunds are subject to a 15% processing fee. No refunds will be made after September 6, 2021 unless the event is cancelled by the IAICDV. 

Hotel, airline, and rental car cancellations must be made by the registrant.