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Exhibitor Registration

52nd Annual Convention  Exhibitor Registration

Are you interested in an excellent opportunity to network and showcase your company's products/services to influential decision-makers in the ice cream distributing and vending industries? Then you won't want to miss the opportunity to exhibit at the IAICDV's 52nd Annual Convention in Las Vegas, Nevada. 

"The Annual Convention is a terrific method of promoting your new products and networking towards future business prospects."

"Best show for a supplier to meet new customers that we have ever attended."

Rates

Save an additional $150 per delegate by staying at the Green Valley Ranch! Make hotel reservations before you register for the convention. The hotel confirmation code will be required on the convention registration form for each delegate.

Member Registration Tickets Early Bird Rate
Through Sept. 20, 2022
Regular Rate
After Sept. 20, 2022
Single Exhibit Booth
Includes one (1) delegate registration.
$1,815
$1,665 with hotel credit

$2,090
$1,940 with hotel credit

Double Exhibit Booth
Includes two (2) delegate registrations.
$3,630
$3,330 with hotel credit
$4,180
$3,880 with hotel credit
Additional Delegate $605
$455 with hotel credit
$715
$565 with hotel credit

Register Now

The exhibit booth assignments will be available after September 20th. Booth preferences are taken in order of registration date and/or sponsor status.

Exhibitors who register after October 21st will not be included in the printed program booklet. The IAICDV Annual Convention is a member-only event. For membership information, please click here.

What's Included?

Exhibitor registration tickets include:

  • One delegate registration with full access to all speakers, educational sessions and food/beverages at the social/meal functions
  • An exhibit booth with back and side wall drapes, measuring ten feet by ten feet (10’x10’) in a carpeted ballroom
  • One six-foot skirted table
  • Two chairs
  • One wastebasket
  • Booth signage featuring your company name
  • Company featured on IAICDV website and convention program (if registered by October 21st)
  • Access to the attendee list with contact information
  • Unlimited networking opportunities!

A/V, electricity, internet, furniture etc. must be ordered through GEMS expo management company.

IAICDV exhibitors also have the opportunity to be featured in a welcome video that is played for all convention attendees on the second day. The videographer will come to your booth during set-up time to record your company's 30-second plug. View a past exhibitor video.

Important Dates & Exhibitor Information

  • Monday, October 3: Deadline for discount on GEMS orders | Shipments may start arriving at the GEMS warehouse
  • Monday, October 17: Deadline to book your hotel reservations at the Green Valley Ranch at the IAICDV group rate
  • Friday, October 21: Registration deadline for exhibitors to be included in printed program
  • Tuesday, October 25: Deadline to make changes to exhibitor representatives
  • Wednesday, November 2: Deadline for exhibitor shipments to arrive at GEMS warehouse without surcharges
  • Tuesday, November 8: Exhibitor Move-In 2:00 - 5:00 PM | 30-second exhibitor introduction videos filmed at booths
  • Wednesday, November 9: Exhibit Hall Luncheon 12:15 PM - 2:45 PM 
  • Thursday, November 10: Exhibit Hall Luncheon 11:45 AM - 1:30 PM | Move-Out 1:45 - 4:30 PM. All exhibit hall materials must be off the floor by 4:30 PM 

Transferring name badges on-site is not permitted. If there is a change to a current registrant, this must be communicated in writing to IAICDV Headquarters at [email protected] no later than October 25th. No one will be allowed in and out of the exhibit hall without a valid registrant badge. 

The attendee list will be included in the “Tips For Your Trip” e-blast which is distributed to all registrants with valid email addresses 1-2 weeks prior to the event. CHECK YOUR SPAM! The attendee list is provided to all registrants in PDF format and does not include opt-outs or EU Citizens due to GDPR regulations. IAICDV does not provide registrant lists by request or in any other format. 

A/V, electricity, internet and additional booth accessories such as furniture and graphics must be ordered through the GEMS (Gilbert Exposition Management Services) online portal. The link to the portal will be published by September 1. 

For all exhibitor-related questions, contact Cathy Gilbert at 407-438-5002 ext.113 or [email protected] 

Welcome Exhibitors

Sponsors indicated in bold. 

  • Elcold Freezers
  • Bubbies Homemade Ice Cream & Desserts, Inc.
  • Cold Car USA, Inc.
  • IntegraSys

Interested in who exhibited at the last convention? View the 51st Annual Convention Program.

Cancellation Policy

All cancellations must be emailed to [email protected]. Refunds are subject to a 15% processing fee. No refunds will be made after October 3, 2022 unless the event is cancelled by the IAICDV. 

Hotel, airline, and rental car cancellations must be made by the registrant.